![]() ![]() When including a number in a file name always give it as a two-digit number rather than one. If the records are retrieved according to their description, the description element should appear first.ĥ. For example, if the records are retrieved according to their date, the date element should appear first. The elements to be included in a file name should be ordered according to the way in which the record will be retrieved during the course of every day business. This helps when trying to retrieve the latest dated record.Ĥ. Order the elements in a file name in the most appropriate way to retrieve the record. Giving the dates back to front means that the chronological order of the records is maintained when the file names are listed in the file directory. If using a date in the file name always state the date ‘back to front’ and in this format: YYYY or YYYYMM or YYYYMMDD Where the remaining file name is still meaningful within the context of the file directory these elements can be removed.ģ. Some words add length to a file name but do not contribute towards the meaning, for example words like “the”, “a”, and “and”. Long file names mean long file paths and long URLs which increase the likelihood of error, are more difficult to remember and recognise. The_2015_Staffing_and_Talent_Engagement_Global_market_ share_report Where capitalised acronyms are used in file names, the acronym should appear in capitals and the first letter of the following word should also be capitalised.Ģ. Removing them reduces the length of the file name, but by using capital letters to differentiate between the words the file name is still readily recognisable. Underscores and Spaces may make it harder to find a file. Recruitment Process Outsourcing Directory Use capital letters to delimit words, not spaces. The naming convention below is based on the work of Anne Thompson of the University of Edinburgh, however any errors are mine.ġ. With the increasing use of systems such as SharePoint that encourage collaborative working, it is important that folders, documents and records are named in a consistent and logical manner so they can be located, identified and retrieved as quickly and easily as possible. ![]()
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